This Privacy Policy explains how Afro-Technical Research Consortium collects, uses and protects personal information when you use our website, create an account, register for an event, make a booking, contact us or use our services. Afro-Technical Research Consortium is the public-facing organisation operating in the United Kingdom We are committed to handling personal information responsibly and in accordance with applicable UK data protection law. By using our website and services, you acknowledge that your personal information may be processed as described in this Privacy Policy.
Depending on how you use our website and services, we may collect and use the following information: Account information When you create an account, we may collect information such as your name, email address and account credentials. Booking and event information When you register for an event or workshop, we may collect information such as your name, email address, booking reference, event registration details and attendance information. Payment information Payments may be processed by third-party payment providers. We may receive information such as payment status, transaction references and the amount paid. We do not need to store your full payment card details to process your booking. Communications If you contact us, we may keep records of your enquiry and the information you provide so that we can respond and manage the enquiry. Certificates Where certificates are issued, we may retain information necessary to create, issue and verify your certificate. Website and technical information We may collect certain technical information when you use our website, such as browser information, device information, IP address and information about how the website is accessed or used. We only use personal information where we have an appropriate lawful basis to do so under applicable data protection law.
We may use personal information to: - create and manage user accounts; - process event registrations and bookings; - process and confirm payments; - provide joining instructions and event communications; - send reminders and important updates relating to bookings; - issue certificates where applicable; - respond to enquiries and requests; - administer and improve our website and services; - maintain the security of our website and systems; - prevent misuse, fraud or unauthorised access; and - comply with legal and regulatory obligations. We may also use information in aggregated or anonymised form to understand participation, improve our programmes and evaluate the performance of our services. We do not sell personal information to third parties.
Our website may use cookies and similar technologies to support essential website functionality, understand how the website is used and improve our services. Where analytics or other non-essential technologies require your consent, we will ask for your consent before using them where required by applicable law. You can manage applicable cookie preferences through the options provided on the website. Some cookies may be necessary for the website to function properly, including features relating to account access, security and bookings.
We may use trusted third-party service providers to operate our website and deliver our services. These may include providers of: - website hosting and infrastructure; - account and authentication services; - payment processing; - email and communications; - analytics and website performance services; and - other technical services required to operate the website. These providers may process personal information on our behalf where necessary to provide their services. We may also disclose personal information where required to do so by law, to protect our rights or property, to prevent fraud or misuse, or where necessary to protect the safety and security of our users or services. We do not sell or rent your personal information. Where personal information is transferred outside the UK, we will take appropriate steps to ensure that the transfer is handled in accordance with applicable data protection requirements.
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including providing our services, maintaining appropriate business and financial records, resolving disputes and complying with legal obligations. Different types of information may be retained for different periods depending on their purpose and any applicable legal or regulatory requirements. When personal information is no longer required, we will take reasonable steps to securely delete or anonymise it.
Depending on your circumstances and applicable data protection law, you may have rights relating to your personal information, including the right to: - request access to personal information we hold about you; - ask us to correct inaccurate or incomplete information; - request deletion of personal information where there is no lawful reason for us to continue processing it; - object to certain processing; - request restriction of processing in certain circumstances; - request transfer of certain information to another organisation; and - withdraw consent where processing is based on consent. To make a request relating to your personal information, please contact us using the details provided below. We may need to verify your identity before responding to certain requests. You also have the right to complain to the Information Commissioner's Office (ICO) if you believe that your personal information has been handled unlawfully.
If you have questions about this Privacy Policy or how we handle personal information, please contact: Afro-Technical Research Consortium Email: info@afrotechnicalresearch.org This Privacy Policy was last updated: 7 October 2026